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The Electronic File Solution: Overview
Each year companies invest considerable effort and expense to retain originals of important documents in support of internal processes and to comply with external regulations. When required, records must be located, pulled and delivered. Whether your goal is to improve inefficient and expensive processes or to lessen risks associated with loss, damage, regulatory, security or privacy issues, EFS provides the scanning, indexing, storage, retrieval, and disposal of documents customized to your business needs. EFS can help reduce costs associated with storage, transportation, security, and regulations. In addition, it can help mitigate risks related to document loss or damage, and client dissatisfaction.
Capture / Index
The solution begins with gathering all selected documents into a dedicated repository. This includes back-scanning physical documents, converting existing electronic documents and indexing them based on your criteria. Utilizing the latest technology EFS can accommodate high volume records capture available through flexible service models specific to your needs. EFS enables you to logically index scanned files based on customizable criteria in support of your business needs. Learn more
Mailroom Services
The EFS Solution leverages DST's proven mailroom services and solutions - including high-speed scanning equipment for the back–scanning and ongoing scanning of documents; experienced resources in support of document preparation; advanced touch screen indexing; automation and work classification technology; and document disposal services. Mailroom services in support of EFS can be customized to address each client's unique business needs.
Field Sales Support
EFS provides field sales functionality for organizations that need to capture, access and organize documents associated with ongoing pre-sale and point-of-sale activity. EFS enable agents to scan notes, forms and other documents into a centralized electronic storage repository to enhance control over important sales documentation. Learn more
Store / Secure
EFS includes secure replication of storage across two DST data centers, reducing the risk of data loss associated with single-facility storage. DST’s data centers deploy the latest in archive and retrieval technology to help address capacity concerns while improving system availability. Once indexed, EFS data is securely transmitted and safely stored in controlled-access data centers. DST prioritizes the integrity and security of client information through extensive investments in technology, high availability and redundancy, sophisticated security, and extensive contingency planning. Learn more
Access
EFS provides direct access to documents for select individuals within your organization. Our extensive network of communication links provides clients with fast, reliable and user-friendly access to their data at all times. Learn more
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